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Req # 7720

Accounts Payable Clerk

Location: Lake Oswego OR US

Job Category: Finance/Accounting/Payroll

Job Description:

Inspire. Learn. Live. Give.  Those words describe WE Communications perfectly.  We're passionate about our work and we love to give back to our communities.  Do you enjoy customer service and like to make a positive impact on those you interact with?  Are you seeking a fun and dynamic culture?  Read on!

 

WE's Finance & Accounting team is currently looking for Accounts Payable Clerk to join our Portland team! 

 

Our Accounts Payable clerk will perform the daily processing of vendor invoices and employee expense reports ensuring timely and accurate payment while maintaining the highest level of customer service. A core component of this position is performing/overseeing the applicable tasks associated with daily and timely processing of vendor invoices and employee expense reports. Dependability and punctuality are extremely in important in this role.

 

*Location Note: The position will begin in our Lake Oswego, OR office / the office will then be relocating to NW Portland.


Responsibilities:

  • Coding and processing vendor invoices and employee expense reports
  • Obtain written or email approval for all invoices
  • Process non voucher transactions

  • Daily communication with vendors and employees via email and telephone regarding payment status or other matters
  • Pull invoices for check run and matching them with supporting documentation (invoices, PO, etc…) for external as well as internal clients
  • Run all vendor and expense checks weekly or as needed to ensure timely payment
  • Prepare electronic payments to employees daily
  • Monitoring AP email alias and expense reporting system
  • Filing paid invoices and employee expenses on a daily basis.
  • Process foreign invoices and payments as directed
  • Assist in reconciliation of foreign bank accounts per assignment
  • Prepare listings for foreign accounting reports
  • Prepare wire transfers for foreign payments
  • Enter as vouchers and payment of all wires after receiving the confirmation from the bank, in timely manner to reconcile with the bank statement.
  • Investigate, verify, and record direct cost moves as directed
  • Enter time for agency billable contractors
  • Following up on any outstanding issues within 24-48 hours.
  • ACH summary and Positive Pay check file transmission
  • Miscellaneous or special project work for Business Services as assigned

Qualifications:

  • High school diploma
  • 1-2 years experience in AP or related field
  • Must be able to work more than 40 hours per week on occasion
  • Ability to read, write and speak English
  • Must be able to use copier, phone, fax, and personal computer
  • Strong working knowledge of MS Word, Excel, Outlook and PowerPoint is preferred
  • Client and business environment: Customer service orientation is a must. Job pressure may exist from requirement of handling multiple tasks
  • Working in a stable, positive relationship with peers and management with a team
  • Fast paced team environment (frequent tight deadlines, multitasking, etc.)
  • Willingness to take risks
  • Open to ongoing change
  • Extensive computer and phone use
  • E-mail intensive environment
  • Interest in technology and how it’s changing our world
  • Handle obstacles and difficult situations with diplomacy and tact

 

*LI-TQ1


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